IPST Business Office Staff

Duties and Responsibilities

Director, Administrative Services

Larry Lauer (5-4876)

Administrative Staff

Sandy Allen (5-4814), Alice Ashton* (5-4889), Debbie Jenkins** (5-4780), Stacey Bremerman (5-4811), Sokhan Min (5-4782), Sandy Ratke*** (5-4877)

Provide administrative support to faculty research groups, including travel, proposal preparation, procurement, correspondence, visitor accommodations (such as visa assistance, appointment paperwork, lodging accommodations, etc.), email and computer needs, receptions.
Assist the general Institute with special lectures, manuscripts, travels, special projects, websites*, etc.

**Serves as Secretary to the Chemical Physics Graduate Program which is administered by IPST (50% time).
***Serves as Coordinator to the Director, Dr. Rajarshi Roy.

Engineering Technician

Edd Cole (5-4867)

Supervises the IPST Student Machine Shop.
Makes tools, parts, etc. for experimental faculty needs.
Oversees students in the shop and assists with their training and development process.
Consultation with faculty regarding research projects.
Departmental in-house technician.

Business Services Specialist

Payroll, VISAs, Appointment, Benefits

Maria Thomas (5-4879)

Prepare all aspects of PHR.
Process journals and certification cards.
Process honorariums and fellowships, tax forms and verification letters.
Initiate all aspects Academic appointments in ARS. Prepare contract letters.
Prepare J1 and H1 visas.
Handles all benefits: health insurance, retirement and SRAs.
Submit tuition remission for Fall, Spring and two Summer Sessions through ELF.
Responsible for leave adjustments and Faculty Leave
Reporting.
Facilities and Procurement

Patty Wynn(5-4881)

Manages the facilities needs for IPST including handling all work orders, working with in-house construction on major renovations, following up on daily facilities issues such as A/C, floods, key and space assignments.
Manages the IPST Manager System involving input and updating of system.
Assist Director of Administrative Services with planning and developing long-term facilities plans.
Maintains records related to facilities for resource and planning.
Manages purchasing and procurement for IPST, including ISR, RM, and PO process. VISA card transactions - assigning the proper subcode for each purchase, allocating each charge to the appropriate account and reconciling the actual expenditures.
Manages the inventory process for IPST including a database and responses to campus requests. Assists with the reconciliation process for State accounts and for reporting to DAS.
Supervises student workers.
Processes forms for new telephone installations and data jacks.
Oversees distribution and/or billing of phone charges, monthly
jv charges, copy charges, cash deposits. Posts appropriately to IPST Manager System.

Research Coordinator

Proposals, Finances for Contracts and Grants

Dorinda Kimbrell (5-4827)

Assists the faculty with proposals, preparation of complex budgets, and completion of all non-technical aspects of proposals.
Handles the finance, accounting and travel transactions for grants and contracts.
Provides analysis and reporting on IPST's research portfolio.
Functions as team member of the IPST Business Office.
Interacts with DAS on other categories and serves as DAS when appropriate.

Computer Systems Manager

Alfredo Nava-Tudela (5-4843)

Maintains the IT infrastructure, which includes: Beowulf clusters, Samba servers Windows XP clients, and multiple flavor UNIX computers.
Interacts with the Office of Information Technology (OIT), Network Operations Center (NOC), and the college of Computer, Mathematical and Physical Sciences (CMPS) on all issues pertaining to Information Technology on behalf of the Institute.
Chairs the Computer Committee at IPST.
Assists faculty and staff with computer programs and needs.
Supervises IT student workers.